To update vendor information in the Supplier Portal and NYC Financial Management System (FMS), the following documentation is required. Please provide the following documentation to the Charles Lin at Clin@nycsca.org.
Form SS-4 showing current legal name and EIN or IRSLetter 147C dated within the last 2 years. Please contact the IRS at 1-800-829-0115 or 1-800-829-4933 for assistance.
IRSLetter 147C dated within the last 2 years. Please contact the IRS at 1-800-829-0115 or 1-800-829-4933 for assistance.
A change of address letter on the Company's letterhead identifying the old address and new address and specifying all addresses to be added or deactivated.
Certificate of Amendment of Certificate of Incorporation -
For a correction only (such as adding “Inc.”): Certificate of Incorporation showing correct legal name
IRS-issued document showing the new/correct legal name and same EIN (SS-4 if recently issued or Letter 147C dated within 2 years). Please contact the IRS at 1-800-829-0115 or 1-800-829-4933 and request a new 147C letter.
Adding/Updating Vendor Information Overview To update vendor information in the Supplier Portal and NYC Financial Management System (FMS), the following documentation is required. Please provide the following documentation to the Charles Lin at Clin@nycsca.org. Request TypeRequired DocumentationNew VendorSubstitute W-9 -Substitute W-9 FormForm SS-4 showing current legal name and EIN or IRS Letter 147C dated within the last 2 years. Please contact the IRS at 1-800-829-0115 or 1-800-829-4933 for assistance. Add / Update AddressSubstitute W-9 - Substitute W-9 FormIRS Letter 147C dated within the last 2 years. Please contact the IRS at 1-800-829-0115 or 1-800-829-4933 for assistance.A change of address letter on the Company's letterhead identifying the old address and new address and specifying all addresses to be added or deactivated.Legal Name Change / Correction — Same EINSubstitute W-9 -Substitute W-9 FormCertificate of Amendment of Certificate of Incorporation - For a correction only (such as adding “Inc.”): Certificate of Incorporation showing correct legal name IRS-issued document showing the new/correct legal name and same EIN (SS-4 if recently issued or Letter 147C dated within 2 years). Please contact the IRS at 1-800-829-0115 or 1-800-829-4933 and request a new 147C letter. Legal Name Change + New EINSubstitute W-9 -Substitute W-9 FormIRS-issued document showing the new legal name and new EIN.If using IRS Letter 147C, it must be dated within the last 2 years. Please contact the IRS at 1-800-829-0115 or 1-800-829-4933 for assistance.Add DBA (Doing Business As)Substitute W-9 Substitute W-9 FormIRS Letter 147C dated within the last 2 years. Please contact the IRS at 1-800-829-0115 or 1-800-829-4933 for assistance.Certificate of Assumed NameReactivate Inactive Vendor in FMS (For a vendor that is still in business)Substitute W-9 Substitute W-9 FormIRS Letter 147C dated within the last 2 years. Please contact the IRS at 1-800-829-0115 or 1-800-829-4933 for assistance.Foreign VendorForeign Vendor QuestionnaireW-8BEN — Individual ORW-8BEN-E — Business/Entity Other W-8 form, if applicable based on vendor's tax statusFor additional information please click on the link for NYC Comptroller's Office
